Job vacancy at Europe House Skopje: Junior Non-Key Expert EH Receptionist and Office Assistant - Europe House

10 Feb

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Job vacancy at Europe House Skopje: Junior Non-Key Expert EH Receptionist and Office Assistant

Job vacancy at Europe House Skopje: Junior Non-Key Expert EH Receptionist and Office Assistant

ToR for one JUNIOR non-key Mission Expert

Title of ToR: 1 Junior Non-Key Expert EH Receptionist and Office Assistant

  1. Reference persons

Reference persons for the mission are Project Manager Aneta Spirkoska, e-mail: aneta.spirkoska@bseurope.com and Project Director, Carlos Callejo, carlos.callejo@bseurope.com.

  1. Reference documents

Terms of Reference of the Project and the Organisation and Methodology (O&M) of Business and Strategies in Europe (B&S Europe) consortium

  1. Terms of Reference Relevance

The assignment will contribute to increasing the level of information and public awareness about the EU in North Macedonia, including EU policy objectives, accession process, and EU assistance to the country.

  1. Assignment objective(s)

Based full-time in the EH Skopje s/he will be responsible for the smooth planning, organisation and running of all daily activities of the  EH in Skopje. S/he will be present during  EH Skopje opening hours and responsible for coordinating the work of the local EHs support staff. S/he will provide for basic  book-keeping  of  the  EH  running  costs  on  monthly  basis  and  contribute towards  the  financial reporting  towards  the  EU  Delegation.  S/he  will  keep  track  of  the  indicators  and  targets  for communication activities. Tasks range from: ensuring high visibility and interest in EH services from individual and group visitors, proactively organising group visits to EH and EU Delegation, speaking to them and inviting speakers, organisation of events in  EH premises, organisation of other optimal customer service including public queries, follow-up on requests for and approved sponsorships.

S/he shall maintain regular contact and coordination with the EHs in Kriva Palanka and Strumica in terms of bookkeeping, experts’ availability, timesheets, cleaning arrangements, renewal of contracts of external providers, payment of bills, issuing of receipts (list not exhaustive).

  1. Main Tasks/Activities

For this activity, we envisage one JUNIOR expert to ensure smooth financial and administrative management of EU Skopje, planning, organisation and running of all daily activities and responsible for coordinating the work of the local EHs support staff.

  1. Related Outputs

The Expert is expected to perform and not limited to the following tasks:

  1. Timing and duration of mission/s

The selected expert shall be engaged full-time for a maximum of 180 days in the period from 21 February 2022 (indicative start) until 11 January 2023.

  1. Expert’s profile

Qualifications and skills

General Professional experience  

Specific Professional experience 

  1. Performance indicators

The indicators reflecting the STEs performance are: good planning and execution of the assignment, timely presentation of results and outputs, quality of documents and reports to be provided to the Team Leader and the Beneficiary.

  1. Evaluation of work

Performance of the task will be assessed by the Team Leader based on a report from the expert.

  1. Other arrangements

Liaise with Team Leader and KE2 on all steps related to the accomplishment of the above-mentioned tasks, to inform and receive approval on all implementation aspects as per Europe House internal rules and procedures.

In accordance with the standard operating procedure, the expert will accomplish and sign a monthly timesheet for approval and signature by the Team Leader and EUD, reflecting the actual number of workdays rendered, briefly indicating the place where, and the task for which, these were rendered.

Applications with CV and Letter of interest should be sent to aneta.spirkoska@bseurope and euwithyou_mk@bseurope.com latest by 16th of February COB.

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